Positions Available Currently
Position: Welcome Week Coordinator (Part-Time, Fixed-Term Contract)
Number of available Vacant Positions: Two
Application Deadline: July 30, 2026 at 11:59 p.m. (Eastern Time)
Apply here for the Welcome Week Coordinator Position
Position: Welcome Week Coordinator (Part-Time, Fixed-Term Contract)
Employer: Graduate Students’ Association (GSA) at Carleton University
Location: Carleton University Campus, Ottawa, Ontario
Compensation: $500 per week (Approximately 20 hours per week). The successful candidate must be available to work days, evenings, and weekends as required during the contract term.
Reports to: Vice President Operations, Vice President External, and Executive Director.
Contract Term: August 24, 2026 to September 25, 2026
Number of available Vacant Positions: Two
Application Deadline: July 30, 2026 at 11:59 p.m. (Eastern Time)
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Position Summary
The Welcome Week Coordinator will work closely with the Executive Team to support the planning and delivery of Welcome Week activities for graduate students. This fixed-term position plays an important role in creating a welcoming and engaging orientation experience for new graduate students and supporting the Graduate Students’ Association’s Welcome Week programming.
Qualifications and Experience
Must be registered as a graduate student at Carleton University during the contract period.
Excellent interpersonal and communication skills.
Strong organizational and time-management skills.
Comfortable working independently and collaboratively in a team environment.
Comfortable working with diverse student populations.
Event planning or event coordination experience is considered an asset.
Key Responsibilities
Support the planning and delivery of Welcome Week activities and events.
Assist the Executive Team with the logistical planning and coordination of Welcome Week programming for graduate students.
Provide on-site event support, including event setup, registration, tabling, and teardown for Welcome Week activities.
Respond to Welcome Week participant inquiries and provide administrative support related to Welcome Week activities.
Maintain regular communication with the Executive Team regarding Welcome Week planning and event logistics.
Comply with organizational policies, procedures, and applicable health and safety requirements.
Prepare and submit a final report summarizing activities completed, observations, and recommendations following Welcome Week.
Perform other duties directly related to the planning and delivery of Welcome Week activities as reasonably assigned.
Working Conditions and Accessibility
Work schedules will vary depending on operational needs and may include daytime, evening, and weekend shifts.
This position requires prolonged standing, walking, lifting event materials, and assisting with event setup and teardown.
This position is performed primarily on-site at Carleton University.
The Graduate Students’ Association (GSA) is committed to providing an inclusive and barrier-free workplace in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. If you require accommodation during the recruitment process or have accessibility needs related to the position, please contact jobs@gsacarleton.ca. We will work with you to meet your needs in a timely and respectful manner.
Accommodation is available upon request throughout the recruitment process and during the contract term. Any accommodation information will be kept confidential.
Equity and Inclusion Statement
The Graduate Students’ Association (GSA) is an equal opportunity employer. We welcome and encourage applications from individuals of all backgrounds, including Indigenous peoples, racialized persons, persons with disabilities, 2SLGBTQIA+ individuals, and others with lived experience of systemic barriers. We are committed to equitable hiring practices and fostering an inclusive workplace.
How to Apply
Please submit your résumé and cover letter through the application form by July 30, 2026 at 11:59 p.m. (Eastern Time). Applications received after the deadline will not be considered.
Only applicants selected for an interview will be contacted.
Additional Information
This is a fixed-term contract to fill a vacant position. The contract will end on the stated end date, with no expectation of renewal, extension, or continued employment.
Applications will be reviewed by members of the hiring committee. Artificial intelligence or automated screening tools will not be used in the recruitment process.
The Graduate Students’ Association (GSA) is committed to providing an accessible recruitment process. Accommodation is available upon request at any stage of the hiring process.
Only applicants selected for an interview will be contacted. Once the position has been filled, the posting will be removed from the Graduate Students’ Association (GSA) website, and an update will be shared on the Graduate Students’ Association’s Instagram page.
Last Updated July 14th, 2026.